A. create a planning, organizing, directing, controlling (PODC) HIPAA training model

by doing the following:

1. Describe how you would teach the hospital employees the rules and regulations

regarding HIPAA.

My plan will require mandatory training to be provided for all hospital staff including

vendors. The training will focus on the policies and procedures established by the

hospital to ensure the safety and security of sensitive patient information in

compliance with HIPAA.

A training schedule will be implemented in a way that will help alleviate an

interruption in the daily operations of the hospital while providing staff with very

important training. The mandatory training sessions will be conducted Monday

through Friday and will be four hours blocks, 8 a.m. until 12 p.m. and 1pm until 5

p.m. Staff from various departments will be represented in each session with a

maximum of 25 people in each session. There will be 10 sessions offered and more

will be added if deemed necessary. The lecture hall will be the designated area for this

training due to the need for access to audiovisual equipment such as overhead

projector, laptop, PA system, as well as adequate seating for the participants. A budget

will be allotted to provide drinks and snacks for both sessions on each day since the

participants will be required to attend in four-hour blocks.

The Health Information Management Director and his appointed staff will be

responsible for conducting the training sessions to the hospital staff and vendors. The

agenda will consist of defining what PHI and HIPAA are as well as what is

considered PHI. The rules and regulations regarding HIPAA, the importance of

adhering to the laws will be discussed in detail. Policies and procedures implemented

by the hospital regarding PHI and HIPAA as well as legal penalties the hospital may

endure due to non-compliance will be addressed. The agenda will also include an

extensive subtopic dedicated to the responsibility and consequences of noncompliance by employees and vendors.

At the completion of each subtopic, interactive activities including quizzes, crossword

puzzles, and matching games will be conducted to test the participants knowledge. At

the completion of the course, a written examination consisting of 20 questions

compiled from the information provided, will be administered. Each participant must

have a passing score of 80% or better to successfully complete the training. If this is

not accomplished, the participant must repeat the course through the hospital’s online

education system within two weeks of the original exam. Failure to do so will result

in the participant being ineligible for work until this is completed successfully.

The training will be performed annually on the hire date of the employee as part of

their mandatory annual training and performance evaluation. HIPAA training will be

included in the orientation process for all new employees and a signed

acknowledgement will be inserted in the employee handbook that must be signed and