Keyboard Versus the Mouse Almost everything that can be done in Excel using a mouse can also be done using the keyboard shortcuts Best way to learn is to disconnect the mouse and work through Excel using only the keyboard Name Box Tells you what cell you are in (top left below the ribbon) Formula Bar When you insert a formula into a cell and hit return, the cell will show you the output The formula bar, however, will show you the formula Next to "fx" right below the ribbon Worksheets An Excel file is called a workbook; You start with 1 worksheet but you can add/delete more The active worksheet is highlighted in Excel Moving Between WorksheetsCtrl + PageDown/PageUp (Option + RightArrow/LeftArrow) Adding Worksheets (Fn Shift F11) Columns Alphabetically labeled (A, B, C, etc.) Rows Numerically labeled (1, 2, 3, etc.) Main tabs Although we focus on shortcuts, virtually all commands, functions, and Excel features can be accessed through the task-oriented tabs which organize them into nine logical categories: (1) Home (2) Insert (3) Draw (4) Page Layout (5) Formulas (6) Data (7) Review (8) View (9) Developer How to Access Ribbon on Mac Ctrl Fn F2 Use arrow keys to peruse the Mac ribbon Mac Settings to Disable (1) Function Keys: Settings - Keyboard - Use F1, F2, etc. keys as standard function keys (2) Mission Control: System Preferences - Keyboard - Shortcuts - Mission Control - Disable "Move a space left" and "Move a space right" to use Ctrl RightArrow or Ctrl LeftArrow Using Function Keys Hit Fn and then the function key to use the function keys themselves on a Mac Open a New Workout Ctrl N Cmnd N The File Tab Many Excel features (Open file, Save file, Print file, etc.) are located in this tab Excel also has alternative keyboard shortcuts (using Ctrl) for many of these features Open a File: Ctrl O (Cmnd O) Save a File: Ctrl S (Cmnd S) Print a File: Ctrl P (Cmnd P) Save a File Ctrl S Cmnd S Print a File Ctrl P Cmnd P Open a File Ctrl O Cmnd O Toolbars Within each of the main tabs you will find all of Excel's features, grouped by commands Navigating to the Toolbars Without the Mouse Hit Alt and the appropriate letter (or use the right/left arrow keys) to get to the desired tab Once there, use the Tab and Shift Tab keys to navigate around, the Space to open a drop down, and Enter to select Bold Command Ctrl B Cmnd B The Home Tab Includes most formatting properties: Font type, size, and color Background color Text/cell alignment Changing currency, decimal, percent formats Inserting, deleting, and hiding rows and columns Adjusting columns and rows width Inserting, deleting, and renaming worksheets The Insert TabImportant Features: Pivot Table, Charts, Header & Footer Page Layout Tab Important Features: Print Area, Fonts, Gridlines Formulas Tab Important Features: Insert Function, Function Library, Name Manager, Formula Auditing Tools (Trace Precedents, Trace Dependents) Data Tab Important Features: Filter, Sort, Text to Columns, Flash Fill, Data Validation, Data Tables (Goal Seek), Group/Ungroup Review Tab Important Features: New Comment View Tab Important Features: Zoom, Gridlines Developer TabImportant Features: Record Macro, Add-Ins Accessing Settings (Excel Options) File > Options (Alt F T or Alt T O) MAC: Excel > Preferences Excel Settings Changes General: Change "Sheets in New Workbook" to 3 Uncheck "Show Workbook Gallery when opening Excel" Calculation/Functions: Change Calculation Options to "Automatic except for data tables" Check "Enable iterative calculation" Edit/Advanced: Uncheck "After pressing Enter, move selection" *Optional - Check "Automatically insert a decimal point"